Sign-ups, renewals, check-ins and overdue dues handled without anyone having to remember to handle them. The front desk stops being the bottleneck, and the numbers you need to run the place are already on the dashboard when you ask for them.
Many gyms run on a mix of paper registers, spreadsheets and chat messages. Renewal dates are tracked from memory, overdue payments are chased one message at a time, and nobody can say how busy the floor is at six in the evening without walking out to count.
The front desk becomes the bottleneck: every sign-up, check-in and payment question passes through the same one or two people. Owners end up deciding on pricing, classes and staffing without the numbers in front of them.
The solution
The Pixxoft Gym Management System puts members, memberships, attendance, trainers, classes and billing in one cloud-based system that runs in any modern browser. Renewals, reminders and dues run on their own schedule, and the reports are there when you ask for them.
Automatic
Renewals and dues
Live
Floor occupancy
One tap
Member check-in
Members and onboarding
Sign someone up in minutes with digital forms and waivers stored against their profile.
Membership plans
Monthly, annual, class packs and freezes, with renewals and reminders running on their own schedule.
Attendance and check-in
Check in by card, code or QR, with live floor occupancy alongside each member's attendance history.
Trainers and classes
Schedule classes and personal training, cap capacity, and let members claim their own spot.
Billing and reporting
Recurring billing with automatic dues reminders, plus the retention and revenue reporting to act on.
Ideal for: Gyms, fitness studios and training facilities running recurring memberships.
- 01
Sign members up
Register someone in minutes with digital forms and waivers stored against their profile, instead of a paper file in a drawer.
- 02
Assign a plan
Choose a monthly, annual or class-pack plan, or freeze a membership. Renewals and reminders run on their own schedule.
- 03
Check members in
Members check in by card, code or QR. Each visit builds their attendance history and updates live floor occupancy.
- 04
Bill and review
Recurring billing and automatic dues reminders keep payments moving, and retention and revenue reporting shows how the gym is doing.
Request a walkthrough and we will show you the system with your type of business in mind, and answer your questions as we go.
A lighter front desk
Sign-ups, check-ins and renewals follow set processes, so staff can spend less time on admin and more time with members.
Dues that remind themselves
Automatic reminders handle routine overdue payments, so nobody has to remember who owes what.
A clear view of the floor
Live occupancy and attendance history show when the gym is busy and which members have stopped coming.
Decisions from real numbers
Retention and revenue reporting replaces guesswork when you plan classes, staffing or plans.
Who it is for
- Independent gyms and fitness studios running recurring memberships
- Training facilities that sell class packs or personal-training sessions
- Owners replacing paper registers or spreadsheets
- Larger or multi-location operators, which we set up and quote individually
Reports and insights
Reporting covers the figures a gym owner checks most often:
- Membership retention
- Revenue
- Attendance history for each member
- Live floor occupancy
- Overdue dues, visible on the dashboard
We do not publish fixed prices, because no two businesses need exactly the same thing. You receive a written quote after we understand what you need, with the full breakdown before you commit to anything.
What affects the price
- Number of members, staff and locations
- Configuration to your membership plans and classes
- Importing existing members and history
- Hosting on our infrastructure or in your own cloud account
- Training and support after launch
- Any extension beyond the standard modules
Which membership types can we set up?
Monthly and annual memberships, class packs and freezes, each with its own renewal and reminder schedule. You define the plans and prices.
How do members check in?
By membership card, code or QR code. Check-ins feed live floor occupancy and each member's attendance history.
Can we limit class sizes and let members book?
Yes. You set a capacity for each class or personal-training slot and members claim their own spot until it is full.
What happens when a member's payment is overdue?
Recurring billing tracks dues and sends automatic reminders, and overdue accounts show on the dashboard so the front desk does not have to chase them from memory.
Can you move our existing member data across?
Yes. We can migrate members, memberships and history from spreadsheets or your current software, and you review the imported data on a test environment before anything goes live.
How long does setup take, and is training included?
Most single-location gyms are live within two to four weeks, including configuration and data migration. We train your team before launch and stay close through the first weeks of real use.
Tell us what you're trying to solve. We'll figure out the technology.